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BAY AREA WATER SUPPLY AND CONSERVATION AGENCY
BOARD OF DIRECTORS MEETING
Foster City Community Building - 1000 E. Hillsdale Blvd., Foster City
Wind Room
Thursday, January 19, 2012
7pm
AGENDA
1. Call to Order/Roll Call/Salute to Flag
2. Special Order of Business - Election of Officers for Calendar Year 2012
3. Break for San Francisco Bay Area Regional Water System Financing Authority Board of Directors Meeting
4. Reconvene following San Francisco Bay Area Regional Water System Financing Authority Board of Directors Meeting
5. Comments by the Chair
6. Board Policy Committee Report
7. Public Comments
Members of the public may address the Board on any issues not listed on the agenda that are within the purview of the Agency. Comments on matters that are listed on the agenda may be made at the time the Board is considering each item. Each speaker is allowed a maximum of three (3) minutes.
8. Consent Calendar
A. Approve minutes of November 17, 02011 Meeting
B. Receive & File Budget Status Report - As of November 30, 2012
C. Receive & File Quarterly Investment Report - As of December 31, 2012
D. Receive & File Director's Reimbursement Report - As of December 31, 2012
9. Action Calendar
A. Mid-Year 2011-12 Work Plan & Budget review
Recommendation: Approve the re-allocation funds & authorize the CEO to take the actions specified below:
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To support the proposed revisions to the Work Plan, re-allocate the following funds: $135,000 from as needed technical engineering support.
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Authorize the CEO to amend the existing contract with Mr. Terry Roberts to add $15,000 for additional investigations of WSIP program & construction management for a revised contract total of $135,000.
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Authorize the CEO to execute a contract with an as yet unidentified consultant for engineering review of WSIP design & technical documents for an amount not to exceed $25,000.
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Authorize the CEO to amend the existing contract for Strategic Counsel by $50,000 to assist the CEO & legal counsel with activities to protect the water supply reliability provided by Hetch Hetchy Reservoir, for a revised total contract amount of $200,000.
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Authorize the CEO to amend the existing contract with Brown & Caldwell to add $25,000 for a revised total contract amount of $75,000 to develop improved reports of data in the Water Conservation Database & provide on-call technical support.
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Authorize the CEO to move the remaining $20,000 to the operating budget contingency.
At its December 14th meeting, the Board Policy Committee unanimously voted to recommend board approval of allocating the entire $135,000 for consultant contracts with none moved to the contingency budget.
B. Amendment to Policies & Procedures for the purchase of equipment & supplies/Award of Contracts
Recommendation: The Board Policy Committe recommends the Board of Directors adopt the proposed resolution revising the Procurement Policy to:
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Increase the CEO's discretionary spending authority to $25,000 for purchase of equipment & supplies & services, while retaining the existing limit of $10,000 for construction expenses.
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Limit the CEO/General Manager's authority to approve change orders & amendments more than $25,000.
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Require the CEO/General Manager to report all change orders & amendments to the Board.
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Increase the limits for formal solicitation of bids for purchase of equipment & supplies.
10. SFPUC Report
11. Reports and Discussions
A. Fiscal Year 2012-13 Work Plan & Budget Preperation
B. Water System Improvement Program - Update
- Letter to SFPUC
- AB1823 Required State Review
C. Announcements
- FY 2010-11 Statement of Economic Interest FPPC Form 700
12. Directors' Discussion: Comments, Questions & Agenda Requests
13. Date, Time and Location of Future Meetings
14. Adjourn to next meeting scheduled for March 15, 2012 at 7pm
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Upon request, the Bay Area Water Supply and Conservation Agency will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and the preferred alternative format or auxiliary aid or service at least two (2) days before the meeting. Requests should be sent to: Bay Area Water Supply & Conservation Agency, 155 Bovet Road, Suite 302, San Mateo, CA 94402 or by e-mail at bawsca@bawsca.org
All public records that relate to an open session item of a meeting of a BAWSCA Board that are distributed to a majority of committees less than 72 hours before the meeting, excluding records that are exempt from disclosure pursuant to the California Public Records Act, will be available for inspection at BAWSCA, 155 Bovet Rd, Suite 302, San Mateo, CA 94402 at the same time that those records are distributed or made available to the majority of a committee. |
Directions to Foster City Community Bldg - 1000 E. Hillsdale Blvd., Foster City
From Hwy. 101, take the Hillsdale Ave. exit East. Turn Right into the parking lot just after the intersection with Shell Blvd. The Community Bldg. entrance is separate from the Library entrance and is marked by signage. The Wind Room will be at the top of the stairs on the right, across from the reception station (there is also an elevator).
From the East Bay, take Hwy. 92 West, exiting at Foster City Blvd., and going South on Foster City Blvd. to Hillsdale. Turn Right (West) onto Hillsdale and proceed to Shell Blvd., making a U-turn to be able to pull into parking lot on SE corner of Hillsdale and Shell. See underlined sentence of first paragraph above for remainder of directions. |
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